We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website then you can be assured that it will only be used in accordance with this privacy statement.
Your privacy is of the highest importance to us, and we will never release your personal details to any third party without your express consent.
When you complete a membership application certain personal information is collected from you (for example: your name, email address, member status).
When you complete a swim application additional personal information is collected from you (for example: you name, age, occupation, nationality)
All such information is held securely by The Channel Swimming Association which endeavours to comply with all applicable Data Protection and consumer Regulations, and will treat all your personal information as confidential. The use of this data is explained below.
We may change this policy from time to time by updating this page and will notify you accordingly.
This policy is effective from 24/05/2018
WHAT WE COLLECT
We may collect the following information for membership application:
We may collect the following data for a swim application
WHAT WE DO WITH THE INFORMATION WE GATHER
We require this information to understand your needs and provide you with a better service and, in particular, for the following reasons:
We would like you to receive news and offers about the channel swimming association. We do this in various ways including email, post, SMS, phone and social media but only if you would like to receive our communications.
Your privacy is very important to us which is why we make sure you’re always in control of what we do with your personal information.
This is our simple contact promise:
We will make sure our contact with you is relevant based on the information you give us.
You can opt out at any time.
All you need to do is email email@example.com and notify us of your contact preferences and we will stop contacting you
We’ll always comply with the Data Protection Act 1998 and GDPR.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect from you.
International transfers of your personal information
We do not transfer your personal information to International third parties.
Personal Data Security and Confidentiality
We maintain adequate technical and organisational security measures to protect your personal information from loss, misuse, and unauthorised access, disclosure, alteration, or destruction.
Retention of data
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Our procedures to manage data retention is to retain membership data for only whilst the membership is active. Membership data will be reviewed on an annual basis.
Swim records and results and observer reports will be kept indefinitely in the interests of historical documentation
Changes to the Policy
If you wish to update your details, remove your personal data from our records or have any questions regarding this policy please contact us by e-mail at firstname.lastname@example.org
For security reasons, we reserve the right to take steps to authenticate your identity before providing access to your personal information.
Further information about the GPDR can be found from the Information Commissioner's Office at the ICO web site
Information Commissioner's Office
Cheshire SK9 5AF
0303 123 1113